Privacy Policy

Last updated: September 18, 2026

Your privacy is important to us. It is CorpBooks's policy to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including across our website, https://corpbooks.vohux.com, and other sites we own and operate.

Personal information is any information about you which can be used to identify you. This includes information about you as a person (such as name, address, and date of birth), your devices, payment details, and even information about how you use a website or online service.

In the event our site contains links to third-party sites and services, please be aware that those sites and services have their own privacy policies. After following a link to any third-party content, you should read their posted privacy policy information about how they collect and use personal information. This Privacy Policy does not apply to any of your activities after you leave our site.

Data Storage — Canada Only

All data is stored in Google Cloud Platform's northamerica-northeast1 region (Montreal, Quebec, Canada). We do not store or process data outside of Canada except as described under International Transfers below.

Data We Never Collect

Social Insurance Numbers (SIN)
Bank account login credentials
Credit card numbers (handled by Square)
Government portal credentials

Information We Collect

Information we collect falls into one of two categories: "voluntarily provided" information and "automatically collected" information.

"Voluntarily provided" information refers to any information you knowingly and actively provide us when using or participating in any of our services and promotions.

"Automatically collected" information refers to any information automatically sent by your devices in the course of accessing our products and services.

Log Data

When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your device's Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, and other details about your visit.

Additionally, if you encounter certain errors while using the site, we may automatically collect data about the error and the circumstances surrounding its occurrence. This data may include technical details about your device, what you were trying to do when the error happened, and other technical information relating to the problem.

Please be aware that while this information may not be personally identifying by itself, it may be possible to combine it with other data to personally identify individual persons.

Device Data

When you visit our website or interact with our services, we may automatically collect data about your device, such as:

Device Type
Operating system

Data we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us.

Personal Information

We may ask for personal information — for example, when you submit content to us, when you subscribe to our newsletter, when you register an account or when you contact us — which may include one or more of the following:

Name
Email

Sensitive Information

"Sensitive information" or "special categories of data" is a subset of personal information that is given a higher level of protection. The types of sensitive information that we may collect about you include:

Financial transaction data, bank account identifiers, corporate tax information

We will not collect sensitive information about you without first obtaining your consent, and we will only use or disclose your sensitive information as permitted, required, or authorised by law.

Legitimate Reasons for Processing Your Personal Information

We only collect and use your personal information when we have a legitimate reason for doing so. In which instance, we only collect personal information that is reasonably necessary to provide our services to you.

Collection and Use of Information

We may collect personal information from you when you do any of the following on our website:

Register for an account
Sign up to receive updates from us via email or social media channels
Use a mobile device or web browser to access our content
Contact us via email, social media, or on any similar technologies
When you mention us on social media

We may collect, hold, use, and disclose information for the following purposes, and personal information will not be further processed in a manner that is incompatible with these purposes:

to provide you with our platform's core features and services
to contact and communicate with you
to enable you to access and use our website, associated applications, and associated social media platforms
for internal record keeping and administrative purposes
to comply with our legal obligations and resolve any disputes that we may have
for security and fraud prevention, and to ensure that our sites and apps are safe, secure, and used in line with our terms of use

Security of Your Personal Information

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure and no one can guarantee absolute data security.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services.

How Long We Keep Your Personal Information

We keep your personal information only for as long as we need to. If you have provided us with personal information as part of creating an account with us, we may retain this information for the duration your account exists on our system. If your personal information is no longer required for this purpose, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.

Children's Privacy

We do not aim any of our products or services directly at children under the age of 13 and we do not knowingly collect personal information about children under 13.

Disclosure of Personal Information to Third Parties

We may disclose personal information to:

a parent, subsidiary or affiliate of our company
third-party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, hosting and server providers, analytics, error loggers, maintenance or problem-solving providers, marketing providers, professional advisors, and payment systems operators
our employees, contractors, and/or related entities
our existing or potential agents or business partners
credit reporting agencies, courts, tribunals, and regulatory authorities, in the event you fail to pay for goods or services we have provided to you
courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend our legal rights
third parties, including agents or sub-contractors who assist us in providing information, products, services, or direct marketing to you
third parties to collect and process data
an entity that buys, or to which we transfer all or substantially all of our assets and business

Third parties we currently use include:

Square — Payment processing
Flinks — Bank data aggregation
Anthropic (Claude) — AI categorization
Google (Gemini) — AI categorization
Google Cloud Platform — Cloud infrastructure
SendGrid — Email notifications

International Transfers of Personal Information

The personal information we collect is stored and/or processed in Canada or where we or our partners, affiliates, and third-party providers maintain facilities.

The countries to which we store, process, or transfer your personal information may not have the same data protection laws as the country in which you initially provided the information. If we transfer your personal information to third parties in other countries: (i) we will perform those transfers in accordance with the requirements of applicable law; and (ii) we will protect the transferred personal information in accordance with this privacy policy.

The advertising-measurement tool used on the public pages of this website may store its data on servers in the United States; see How this website measures visits.

Your Rights and Controlling Your Personal Information

Your choice: By providing personal information to us, you understand we will collect, hold, use, and disclose your personal information in accordance with this privacy policy. You do not have to provide personal information to us, however, if you do not, it may affect your use of our website or the products and/or services offered on or through it.

Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person's consent to provide the personal information to us.

Marketing permission: If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us using the details below.

Access: You may request details of the personal information that we hold about you.

Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, please contact us using the details provided in this privacy policy. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.

Non-discrimination: We will not discriminate against you for exercising any of your rights over your personal information.

Downloading of personal information: We provide a means for you to download the personal information you have shared through our site. Please contact us for more information.

Notification of data breaches: We will comply with laws applicable to us in respect of any data breach.

Complaints: If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

Use of Cookies

We use "cookies" to collect information about you and your activity across our site. A cookie is a small piece of data that our website stores on your computer, and accesses each time you visit, so we can understand how you use our site. This helps us serve you content based on preferences you have specified.

Please refer to our Cookie Policy for more information.

How this website measures visits

This section applies only to the public pages of this website (such as the home, pricing, blog, free tools and policy pages), and not to the signed-in CorpBooks app. The tools it describes do not run on the sign-in page or anywhere inside the CorpBooks app.

This website, which is separate from the signed-in CorpBooks app, uses third-party tools to understand how visitors use our pages and which links or advertisements bring them here. These tools may see:

the pages you view, how long you stay, and the website, link or advertisement that brought you here (including campaign identifiers in the link);
how you interact with a page (clicks, taps, scrolling and mouse movement), which may be kept as a replay of your visit with anything you type hidden; and
your browser type, device type, screen size, language, time zone and country (not your city — our page-analytics tool is set not to store your IP address).

Our advertising-measurement tool sets a cookie that recognises your browser on later visits for up to one year and may store its data on servers in the United States. None of these tools receive what you type into forms, your email address, or anything from inside the CorpBooks app. Tools we use to improve how our pages appear in search engines and AI assistants work only with our public page content and receive no information about you. You can block or delete cookies in your browser settings at any time.

Business Transfers

If we or our assets are acquired, or in the unlikely event that we go out of business or enter bankruptcy, we would include data, including your personal information, among the assets transferred to any parties who acquire us. You acknowledge that such transfers may occur, and that any parties who acquire us may, to the extent permitted by applicable law, continue to use your personal information according to this policy, which they will be required to assume as it is the basis for any ownership or use rights we have over such information.

Changes to This Policy

At our discretion, we may change our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy.

If the changes are significant, or if required by applicable law, we will contact you (based on your selected preferences for communications from us) and all our registered users with the new details and links to the updated or changed policy.

Additional Disclosures for PIPEDA Compliance (Canada) /* tooltip: TODO: define PIPEDA tooltip */

Additional Scope of Personal Information

In accordance with PIPEDA, we broaden our definition of personal /* tooltip: TODO: define PIPEDA tooltip */ information to include any information about an individual, such as financial information, information about your appearance, your views and opinion (such as those expressed online or through a survey), opinions held about you by others, and any personal correspondences you may have with us.

As PIPEDA refers to personal information using the term Personally /* tooltip: TODO: define PIPEDA tooltip */ Identifying Information (PII), any references to personal information /* tooltip: PII: Personally Identifiable Information */ and PII in this privacy policy, and in official communications from /* tooltip: PII: Personally Identifiable Information */ CorpBooks, are intended as equivalent to one another in every way, shape and form.

Valid Consent

Where you give us consent to collect and use your personal information for a specific purpose. You may withdraw your consent at any time using the facilities we provide; however this will not affect any use of your information that has already taken place. Under PIPEDA, /* tooltip: TODO: define PIPEDA tooltip */ consent is only valid if it is reasonable to expect that an individual to whom the organization's activities are directed would understand the nature, purpose, and consequences of the collection, use, or disclosure of the personal information to which they are consenting.

Customer Data Rights

Although PIPEDA does not contain an extensive set of consumer rights, /* tooltip: TODO: define PIPEDA tooltip */ it does grant consumers the right to:

Access the personal information organizations hold about them
Correct any inaccurate or outdated personal information the organization holds about them
Withdraw consent for any activities for which they have consented (e.g. direct marketing or cookies)

Right of Access Under PIPEDA

PIPEDA gives you a general right to access the PII held by businesses /* tooltip: PII: Personally Identifiable Information */ subject to this law. Under PIPEDA, you need to make your access /* tooltip: TODO: define PIPEDA tooltip */ request in writing and pay a minimal fee of $30.00.

We will take all necessary measures to fulfill your request in 30 days from receipt. If we cannot meet the time limit, we will advise you of the delay within the first 30 days and explain the reason for it.

Compliance with PIPEDA's Ten Principles of Privacy

This privacy policy complies with PIPEDA's requirements and ten /* tooltip: TODO: define PIPEDA tooltip */ principles of privacy:

Accountability. CorpBooks is responsible for the PII under its control and will designate one or more persons to /* tooltip: PII: Personally Identifiable Information */ ensure organizational accountability for compliance.
Identifying purposes. CorpBooks identifies the purposes for which personal information is collected at or before the time the information is collected.
Consent. Consent is required for CorpBooks's collection, use or disclosure of personal information, except where required or permitted by PIPEDA or other law. /* tooltip: TODO: define PIPEDA tooltip */
Limiting collection. Personal information collected will be limited to that which is necessary for the purposes identified by CorpBooks.
Limiting use, disclosure and retention. We will not use or disclose personal information for purposes other than those for which the information was collected, except with your consent or as required by law.
Accuracy. Personal information will be maintained in an accurate, complete and up-to-date format.
Safeguards. We will protect personal information with security safeguards appropriate to the sensitivity of such information.
Openness. We will make our policies and practices relating to the collection and management of personal information readily available upon request.
Customer access. We will inform customers of the existence, use and disclosure of their personal information and will provide access to their personal information, subject to any legal restrictions.
Challenging compliance. Customers are welcome to direct any questions or inquiries concerning our compliance with this privacy policy and PIPEDA requirements using the contact /* tooltip: TODO: define PIPEDA tooltip */ information provided below.

Anti-Spam Legislation

Our email interactions with our customers are compliant with Canadian Anti-Spam Legislation. The Company does not send unsolicited email to persons with whom we have no relationship. We will not sell personal information, such as email addresses, to unrelated third-parties.

Enquiries, Reports and Escalation

To enquire about CorpBooks's privacy policy, or to report violations of user privacy, you may contact us using the details below.

If we fail to resolve your concern to your satisfaction, you may also contact the Office of the Privacy Commissioner of Canada:

30 Victoria Street
Gatineau, QC K1A 1H3
Toll Free: 1.800.282.1376
www.priv.gc.ca

Contact Us

For any questions or concerns regarding your privacy, you may contact us using the following details:

CorpBooks Privacy Team
info@vohux.com